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(These scenarios are not specific to the Active Archives Video Wiki)

Event organiser

They are a small team of cultural producers organising events, workshops, small conferences and combinations thereof. In preparation of their yearly festival, they start a few months in advance to research a specific theme. First of all they go through the Active Archives looking for material that might be tagged with related keywords. Video's, books and relevant exhibitions are then bookmarked and saved in an internal playlist that is shared with members of the organisation. After discussing the material, a selection is made and the playlist edited: fragments of video's, certain paragraphs of texts are now marked and commented upon.

As a significant amount of guests and themes are not present yet in the Active Archive ecosystem, new biographies are created and new themes description are published. The interface helps to insert all these data in a structured and easy way. The interface provides some templates to deal with specific information, but new fields and menus can be added when necessary.

As the programme takes shape, the team publishes the playlists on their website; the Active Archive material not only functions as a reader accompanying the festival but also invites audience to add questions for guests that will come over to speak, present or teach in advance. The programme of the festival is broken down in sub-themes; each theme is described with a small text linking to some of the research material that was collected earlier.

Once the activities have started, each of the presentations is recorded and live-streamed. The broadcasts are presented on line with a parallel chat system allowing visitors to comment, ask questions, and make notes. These chats are than saved alongside the video recordings and serve as a rough index to the material; while the festival takes place, none of the members will have time to transcribe or even describe the videos directly. As long as the material is in this rough state, it will only be available in the context of the organisations website; it is sort of 'on draft'.

Once the festival is over, the recordings are reviewed, cleaned up and annotated. For example: “End of introduction” “break” or “questions start”; these are now links that help users to navigate through the recordings. In some cases the team will have time to make a full transcription; especially useful when a presentation is used for paper publication. In other cases a speaker provides with a text; the team has the possibility of marking / syncing the text with the video. Once a proper license is added, the material is 'published' and made available in the Active Archives.

Most of the publishing systems for the web are modeled around the idea of the post, something similar to an article in a newspaper.

For most institutions and organisations, this is sufficient since they don't invest time in archiving the event and in stimulating the reuse of the produced material. However, for the others organisations that are interested in doing so, a new approach is necessary. An ideal event-based module would help its users to create, maintain, update, promote and archive an event. And stimulate the reappropriation of the contents created at this occasion.

The Radio Program Maker

Maria is busy preparing a radio program about experimental audio. She logs into the archive of the Piet Zwart Institute.

She uses the cross-archive search to look for the terms "performance" and "speech". The search returns several hundred results, with those including both terms listed first. From the first results, she clicks on an item titled:

Ursonography (Schwitters Ursonate Adaptation 2005)(excerpts) 06:15 Jaap Blonk [Voice]. Golan Levin [Live typography]. Kurt Schwitters [Text]. Performance: © 2005 Jaap Blonk & Golan Levin.

Excerpt from DVD AVI format video (06:15)‏

In this new audiovisual treatment of Kurt Schwitter's Ursonate, Jaap Blonk's performance is augmented with a modest but elegant form of expressive, real-time, intelligent subtitles. Using computer-based speech recognition and score-following technologies, projected subtitles are tightly locked to the timing and timbre of Blonk's voice, and brought forth with a variety of dynamic typographic transformations that reveal new dimensions and hidden resonances within the poem's structure.

Maria uses a built in player to view an exerpt of the performance. She sets an in and out point on one minute of the video. A special URL appears that Maria can cut and paste that represents her selection of the portion of the video from the archive. She pastes this URL in her “playlist” that she has created for the radio program. Through a special drop down menu, Maria is able to download her selection as an OGG formated audio clip.

Maria clicks on the name Kurt Schwitters and is shown a listing of all materials in all archives related to Schwitters. She follows a link to another sound recording, and adds a portion of it to her playlist. ...

Maria clicks on the name Kurt Schwitters and is shown a listing of all materials in all archives related to Schwitters. She follows a link to another sound recording, and adds a portion of it to her playlist. ...

As Maria is planning to visit Brussels the following week, she clicks on Brussels to narrows her results to those held by institutions in that city, including contact information for each organization.

Two weeks later, Maria uploads her completed radio program to the archive of the Piet Zwart Institute. In the description of the item, she includes a link to the playlist including the original references of (some) of the materials used in the program. This program now becomes available to other users of the archive.

The Librarian

Maurice is responsible for the collection of books, videos and other materials of cultural institution X in San Sebastian. Currently, X is presenting a group of video artists from Bangalore in a large exhibition. He has bought books relating to the cultural and political context of Bangalore, and to contemporary art in India in general. He also purchases a few monographs concerning the artists in the show.

He enters detailed bibliographical information for each book to the institute's on line catalogue, including names of the authors, and artists. Once Maurice has added those names, the system automatically links each book page to other books by the same author, other pages concerning the artists mentioned etc.

The classification of these particular books is not easy because he does not find the proper thematic categories available in their taxonomy.

He therefore adds a new category although he is not sure about the right wording so he quickly types up a few notes and librarians of Institute X, Y and A logged in to the system will notice the flagged categories and might make a suggestion.

Maurice subsequently links each item to the current exhibition, so that he creates a 'reading list' that visitors to the institutes website can consult. At the same time, anyone searching the library catalog, will find a reference to the current collection. When a visitor browses the on line catalog, and comes across one of the books included in the reading list, they are able to see that it is related to the current exhibition.

Two of the books he adds, happen to be available in other institutions too; people interested in those books to a copy nearby. He notices, that one of the artists' names on institute Z's site has been mispelled and leaves a comment to the page.

While checking how institute Z and Y have classified these books, he finds additional material that could be interesting in the context of their project. He adds these to his personal playlist so that later he can see if the budget permits the acquisition of a few more books.

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